The development of the Idex project was based on the identification of a recognized base of excellence with a robust scope and high strategic potential. While the Paris regional higher education and research landscape is becoming more structured, the University of Paris will be a major player alongside Sorbonne University, Paris-Saclay and Paris Sciences et Lettres. The foundation of excellence that constitutes it will enable it to increase its visibility, choose its positioning and how it wishes to evolve.
The creation of major faculties covering the sectors – Health, Science, Humanities, Arts, Humanities and Social Sciences, Law, Economics and Management – and the integration of the IPGP will enable it to implement a coherent strategy of establishment, which will be achieved internally by drawing up contracts of objectives and means with these entities.
A way to the news university
The transformation plan and its methodology give a large place to co-construction by associating administrative and technical employees, teachers and researchers, managers, component managers and students. The document presented here details the transformation methodology, based on the values of dialogue, ambition and pragmatism, which will be carried out over the year 2018, culminating in the founding milestone of the new university: its creation on 1 January 2019. On this date, the legally created institution will enter a second phase of construction.
Think about governance
The statutes and governance working groups will begin their work in early March 2018 to help define the political organisation of the future university. Unions and students will be involved. The aim will be to clarify the governance, roles and articulation of bodies and faculties and to translate this organization into statutes that will form the foundation of the University of Paris.
Steering committees (CoDir) involving the presidents, DGS, directors of cabinet and elected vice-presidents of the three institutions will be set up, one per month, and will deal with cross-cutting issues enabling joint decision-making and daily work on structuring issues: implementation of the student plan (Parcours Sup), nouveaux cursus à l’université (NCU) and other calls for projects of the Programme d’investissement d’avenir (PIA), etc.
The first meeting of this joint CoDir, prefiguring the CoDir of the new university, will be held on 5 March 2018
Build our operating base
At the same time, work on the organisation of services is being initiated on the basis of the reflections carried out by the working groups set up in the first half of 2017. The administrative directorates will set up interdepartmental meetings. A seminar will be held on March 8 and will bring together accounting officers and directors of finance, human resources, information systems, management and legal affairs.
The aim here will be to develop precisely the organisation of the target university and to identify each of the steps that will ensure the successful operation of the new institution’s services from the outset, but also those that will be deployed by 2021 to enable the new university and its faculties to fully implement its strategy.
Prefiguring our faculties
The pre-figuration work of faculties will be an example of this co-construction through faculty seminars that will bring together representatives of our communities invited to form groups. The first seminar will establish the main lines of action of their faculty project, the second will enable them to work on organizational modes, the third will describe the implementation trajectory. This prefiguration work will take place throughout 2018.
Inter-faculty seminars will frame and support the work in a spirit of cohesion and attention to transversal aspects, with a view to consolidating the work scheduled for the end of the year. In addition, the topic of campuses and their associated support services will be the subject of inter-faculty discussions in which faculty, staff and students will be invited to participate. A first appointment is scheduled for the week of March 19.
As of January 1,2019, the elected faculty councils will be tasked with starting to deploy their organization and operations to begin negotiating the contract of objectives and means in 2020 and to ensure that it is effective by 2021
Accompany our staff
To accompany the process, a joint transformation monitoring committee, involving trade union organisations and management teams, is set up to ensure that psychosocial risks are prevented. Particular attention will be paid to working conditions in a context of change. It will also be responsible for assessing these impacts on staff and will build on the commitments of the project adopted in 2017: aligning compensation systems with the most favourable incentives, absence of forced geographical mobility and setting up a training plan to support staff in this transformation. A first meeting will take place before the end of March. For its part, the HR transformation mission is created to prepare HR arbitrations, propose support modalities for staff and prepare the exchanges of the Joint Monitoring Committee.
Finally, the Transformation Steering Committee, made up of the two chairs and the IPGP Director, the three DGs, the project director, the cabinet directors and an external council, meets every Tuesday morning. It defines the main lines of the transformation methodology, draws up the plan and accompanies it. The main arbitrations it makes take the opinion of the Joint Transformation Monitoring Committee. The project team, currently being set up, will support the Steering Committee. It will monitor, coordinate and consolidate the work, produce communication deliverables and take charge of logistical aspects.
In order to ensure the transparency of this first phase of transformation, the details of the progress of the work, the productions carried out by the working groups and committees, and the calendars will be posted regularly on universiteparis2019.fr